Compliance

Every certificate, notice and record, ready when someone asks.

Certificates, licensing, formal notices and tenant data, tracked continuously so you can show a council, the ICO or a tribunal what you did and when.

Start free for up to 3 properties →Check my area, free ↓

Is your area ready for a council inspection?

Enter a postcode to see the council, any licensing schemes we have recorded, local energy ratings, and the evidence a council can ask a landlord to show.

What iPO Hub does

Safety certificates & licensing

Gas safety, EICR and EPC tracking, with certificates read for you
Book a contractor when a check falls due; they confirm a slot by secure link
Selective and additional HMO licensing schemes flagged by postcode
EPC rating checked against the current minimum and the proposed 2030 standard
Deadlines calendar feed for your own calendar app

Council readiness

Council readiness report: green, amber or red per property on what a council would check
Free postcode check for the licensing schemes in your area, on this page

Formal notices

Notices emailed only where the tenant has agreed to email service, otherwise a post pack to print and send
Section 48 address for every landlord and company, shown to tenants
Section 13 rent increase notices on the official formComply and above

Items without a label are on every plan, including the free Core plan. Compare plans

The rules behind it

Tenant personal data (UK GDPR)Common gap: Passport scans, payslips and references sitting in email, phones and shared folders, with no plan for when they are deleted.

As a landlord you decide why and how tenants’ personal data is used, which makes you responsible for it under UK GDPR.
Collect only what you need, keep it secure, and keep it no longer than necessary.
Tenants can ask for a copy of the data you hold about them, and you must respond within a month.
Most landlords who hold tenants’ personal data need to pay the ICO data protection fee; the ICO has a short self-assessment.

Right to Rent checksCommon gap: Copies kept indefinitely (or lost), and no reminder when a follow-up check is due.

Before a tenancy starts, check that every adult who will live in the property has the right to rent in England.
Keep a record of each check for the length of the tenancy and for one year after it ends.
Some tenants need follow-up checks when their permission to stay is time-limited.

Property licensingCommon gap: Not knowing a council scheme covers the street, or a licence lapsing unnoticed.

Large HMOs (five or more people forming two or more households) need a mandatory licence.
Councils can also run additional HMO licensing and selective licensing schemes covering particular areas.
Letting without a required licence can lead to penalties and rent repayment orders.

Gas, electrical and energy certificatesCommon gap: Renewal dates kept in someone’s head or a spreadsheet, and certificates not given to tenants.

Gas safety check every 12 months by a Gas Safe registered engineer, with a copy given to tenants.
Electrical installation inspection (EICR) at least every five years, with a copy given to tenants.
A valid EPC rated E or above to let a property; a C minimum has been proposed for the future.
Working smoke alarms on every storey and carbon monoxide alarms where required.

Tenancy depositsCommon gap: Deposit protected late or prescribed information never served, which can limit possession and lead to penalties.

Protect the deposit in a government-approved scheme within 30 days of receiving it.
Give the tenant the prescribed information about the protection within the same period.

Keeping a record you can rely onCommon gap: Evidence spread across inboxes and folders, rebuilt from memory when it is finally needed.

If a council, the ICO or a tribunal asks, you need to show what you did and when: notices served, certificates given, repairs handled, data deleted.

Read the full liabilities guide →